Policy on the use of GenAI

State Law Review: Jurnal Hukum Negara dan Pemerintahan recognizes that Generative Artificial Intelligence (GenAI) and AI-assisted technologies may provide useful support in academic writing and research activities. At the same time, the Journal is committed to maintaining the highest standards of academic integrity, transparency, accountability, and scholarly responsibility.

This policy establishes the principles governing the ethical and responsible use of GenAI in the preparation, submission, review, and publication of manuscripts. The purpose of this policy is to ensure that all published works remain the result of genuine scholarly contribution and that the integrity of the scientific record is preserved.

1. Authorship, Responsibility, and Human Oversight

AI Technologies Cannot Be Recognized as Authors

Generative AI systems, including large language models and other AI-assisted tools, cannot be credited as authors or co-authors of a manuscript. Authorship requires intellectual responsibility, accountability for the accuracy and integrity of the work, and the ability to respond to questions concerning the content of the publication. Since AI technologies do not possess legal or ethical responsibility, they do not satisfy accepted authorship criteria.

Authors Retain Full Accountability

Authors remain solely and fully responsible for all content submitted to the Journal, including any text, analysis, images, tables, or other materials that may have been generated, modified, or assisted by AI technologies. Authors must ensure the accuracy, reliability, originality, and legality of all submitted materials.

Any information produced through AI tools must be carefully verified by the authors prior to submission. Authors are responsible for identifying and correcting potential inaccuracies, fabricated information, misleading statements, or non-existent references generated by AI systems.

Mandatory Human Supervision

The use of AI technologies must always occur under meaningful human oversight. Authors are expected to critically review, edit, revise, and validate all AI-assisted outputs before incorporating them into a manuscript. AI-generated content may support the writing process but must not replace scholarly judgment, legal analysis, or academic reasoning.

2. Transparency and Disclosure Requirements

Obligation to Disclose AI Use

Authors are required to provide a clear and transparent disclosure whenever GenAI or AI-assisted technologies have been used in the preparation of a manuscript.

The disclosure should identify:

  • The name and version of the AI tool utilized;
  • The specific purpose for which the tool was used;
  • The extent of AI involvement in the preparation of the manuscript;
  • The measures taken by the authors to verify and validate the AI-generated content.

Location of Disclosure

Disclosure statements may be included in one of the following sections:

  • Acknowledgements section;
  • Methodology section (where AI is used in research-related activities);
  • A separate “Declaration of AI Use” section placed before the References;
  • A footnote on the title page.

Example Statement

"The authors used ChatGPT (OpenAI) solely to assist with language editing and stylistic refinement during manuscript preparation. All outputs generated by the AI system were independently reviewed, verified, and revised by the authors, who assume full responsibility for the final content of the manuscript."

For AI-generated visual materials:

"Figure X was produced with the assistance of an AI-based image generation tool. The authors designed the prompts, evaluated the output, and modified the image to ensure its relevance, accuracy, and compliance with academic standards."

3. Acceptable Uses of GenAI

The Journal permits the use of GenAI and AI-assisted technologies in limited and transparent ways, including:

Language Editing and Writing Assistance

AI tools may be used to improve grammar, spelling, readability, sentence structure, and overall linguistic clarity.

Drafting Support

Authors may use AI technologies to assist with preliminary drafting, outlining, or restructuring certain sections of a manuscript. However, all substantive legal analysis, interpretation, and scholarly conclusions must remain the product of the authors' own intellectual contribution.

Idea Development and Brainstorming

AI tools may assist in generating preliminary ideas, identifying discussion points, or organizing conceptual frameworks.

Research Support and Data Processing

AI technologies may be utilized to support data processing, coding assistance, legal text analysis, visualization, or other technical functions, provided that the methodology is fully disclosed and the results are independently verified by the authors.

Literature Organization and Summarization

AI may assist in organizing or summarizing scholarly literature. Nevertheless, authors remain responsible for consulting original sources, verifying interpretations, and ensuring accurate citation practices.

4. Prohibited Uses of GenAI

The following practices are strictly prohibited:

Fabrication or Falsification

Authors must not use AI technologies to create fabricated research findings, false legal arguments, fictitious data, manipulated evidence, or non-existent references.

Plagiarism and Misappropriation

AI-generated content must not be presented as entirely original scholarly work without appropriate disclosure and verification. Authors remain responsible for ensuring compliance with plagiarism and copyright standards.

Replacement of Scholarly Judgment

AI technologies may not substitute for the intellectual functions of legal research, including legal reasoning, statutory interpretation, doctrinal analysis, policy evaluation, development of original arguments, or formulation of scholarly conclusions.

Breach of Confidentiality

Editors, reviewers, and editorial staff must not upload confidential manuscripts, peer-review reports, or unpublished research materials into publicly accessible AI systems. Such conduct may compromise confidentiality, privacy, intellectual property rights, and the integrity of the peer-review process.

Misrepresentation of Research

The use of AI technologies to distort, conceal, manipulate, or misrepresent research methods, findings, legal authorities, or conclusions constitutes a serious violation of publication ethics.

5. Responsibilities of Editors and Reviewers

Editors and reviewers are expected to exercise professional judgment when evaluating manuscripts that disclose the use of AI technologies.

The Journal reserves the right to request additional information regarding the nature and extent of AI involvement, including clarification concerning verification procedures undertaken by the authors.

Where concerns arise regarding the inappropriate use of AI, the Editorial Board may initiate further ethical review procedures in accordance with the Journal’s publication ethics policies.

6. Consequences of Non-Compliance

Failure to comply with this policy may constitute a breach of publication ethics and may result in one or more of the following actions:

  • Rejection of the manuscript during editorial assessment or peer review;
  • Withdrawal of an accepted manuscript;
  • Retraction of a published article;
  • Temporary or permanent restriction on future submissions;
  • Notification to the author's institution, funding body, or relevant ethics authority when appropriate.

7. Policy Review

Given the rapid development of artificial intelligence technologies, State Law Review: Jurnal Hukum Negara dan Pemerintahan reserves the right to revise and update this policy periodically. Authors, reviewers, and editors are encouraged to consult the latest version of this policy before engaging in manuscript preparation, submission, review, or publication activities.

This policy shall be interpreted consistently with the Journal’s Publication Ethics Statement, international publication ethics standards, and applicable principles of academic integrity.